Privacy Policy
In short. This policy covers two apps sold together: PaceTasks for iPhone and DeskFocus for Mac. PaceTasks stores the tasks you type so it can show them to you. DeskFocus keeps everything on your Mac and talks only to Apple, Google if you connect it, and GitHub to check for updates. If you buy Pro, RevenueCat records the purchase so Pro works on all your devices. Neither app has ads, trackers or analytics, and your data is never sold or shared for marketing. An account is optional. You can delete everything from inside the apps at any time.
Who is responsible
PaceTasks and DeskFocus are made by Bilge Ozcanbaz, an individual developer based in Padova, Italy, who is the data controller. Contact: pacetasks@bilgalog.dev.
PaceTasks
What PaceTasks stores
| Data | Why | How long |
|---|---|---|
| An anonymous user ID, created the first time you open the app | To keep your tasks separate from everyone else's without asking you to sign up | Until you delete your data or account |
| Your tasks: what you typed (title, notes), time estimates and actual minutes, dates, category, energy, priority, and when you finished them | To show your lists, suggest what to do next, and work out your statistics and pace | Until you delete the task, your data or your account |
| Your settings: work hours, reminder choices, timer and Brain Dump options | To make the app behave the way you set it | Until you delete your data or account |
| Brain Dump text: what you type or dictate into Brain Dump, and the tasks proposed from it | To turn the text into tasks and let you review them | The raw text is erased automatically after 30 days; the rest until you delete your data or account |
| If you create an account: first name, last name and email address. With Sign in with Apple, Apple shares these with us (your email may be a private relay address if you choose to hide it), together with an identifier Apple creates for your Apple ID and this app | To sign you in, with a one-time code or with Apple, and connect your devices to the same account | Until you delete your account |
| If you buy Pro: your PaceTasks account ID, the product you bought, the purchase and expiry dates, your country and the store receipt, recorded by RevenueCat | To unlock Pro on every device connected to your account, restore it after a reinstall, and handle renewals and refunds | Until you delete your account |
| If you switch it on: your consent to receive tips and product news by email (from PaceTasks only, at most one every day or two), and when you gave it | To send those emails only to people who asked for them | Until you switch it off or delete your account |
| Sign-in records: when your phone connects, our hosting provider's sign-in system keeps a session for it and technical logs that include its IP address and device type | To keep you signed in and to protect the service against abuse | The session until you sign out or delete your data or account; logs for the provider's own short retention period |
| Your phone's time zone and language setting, sent with each Brain Dump | To understand words like "tomorrow" and "Friday" correctly | The time zone until you delete your data or account; the language setting is used and not stored |
| A daily count of Brain Dump requests | To enforce a fair-use limit | Until you delete your data or account |
Your look and layout choices (theme, accent colour, how Today is grouped) are kept only on your phone.
Sign in with Apple
Sign in with Apple is how you connect your devices to one PaceTasks account: sign in with the same Apple ID on another device, and your tasks and Pro come with you. Apple confirms who you are and shares your name, an email address and an identifier for your Apple ID and this app. If you choose to hide your email, Apple gives us a private relay address instead. We never see your Apple ID password. You can stop using Sign in with Apple for PaceTasks at any time in your Apple Account settings.
Pro purchases
PaceTasks Pro is sold through the App Store on iPhone and, later, through Paddle on Mac. Apple and Paddle take the payment; we never see your card or bank details.
- RevenueCat records each Pro purchase so Pro works on every device connected to your account. It receives your PaceTasks account ID, the product, the purchase and expiry dates, your country and the store receipt. It does not receive your tasks, and we don't send it your name or email address.
- Paddle, once Pro can be bought on Mac, sells it as merchant of record: it takes the payment, handles tax and sends the receipt. It collects what it needs for that, such as your email address, country and payment details, under its own privacy policy, and tells us and RevenueCat what you bought.
Refunds are covered in the terms of use.
What PaceTasks does not do
- No advertising, and no advertising identifiers.
- No analytics or tracking tools, and no tracking across other apps or websites.
- No selling or renting of your data, to anyone.
- No access to your contacts, photos, location or calendar.
- Dictation into Brain Dump uses your phone keyboard's own microphone button; PaceTasks never records audio and only receives the resulting text.
Brain Dump and AI
Today, Brain Dump text is read by PaceTasks' own rule-based parser on our server. It is not sent to any AI company. If a future version uses an AI provider to understand your text better, this policy will be updated before that version is released and will name the provider.
Update check
When it opens, the app asks Apple's public App Store service which version of PaceTasks is available, so it can tell you about an update. The request contains only the app's identifier and your phone's region, nothing about you or your tasks.
Notifications
Reminders (the daily check-in and the reminders you set on tasks) are scheduled on your phone by the app itself. No notification content passes through our server.
Where your data is kept and who helps process it
- Supabase hosts the database and handles sign-in. The PaceTasks database is located in the European Union (Ireland).
- Resend sends the one-time sign-in codes and, if you switched them on, the tips emails to the address you entered.
- RevenueCat records Pro purchases, as described above.
- Paddle will sell Pro on Mac, as described above.
- Apple distributes the app, takes App Store payments and, when you use Sign in with Apple, confirms your Apple ID to us; its own privacy policy covers the App Store and Sign in with Apple.
- GitHub hosts this website (not the app's data) and, like any web host, logs visits to it.
These services process data only to provide the app. Data is encrypted in transit, and each user can read and change only their own rows in the database. RevenueCat is based in the United States and Paddle in the United Kingdom; where data leaves the European Union, it is protected by the safeguards the GDPR requires, such as an adequacy decision or the European Commission's standard contractual clauses.
DeskFocus
DeskFocus is the Mac app and desktop widget sold with PaceTasks. It has no server of its own: what it reads stays on your Mac, or goes directly between your Mac and Apple, Google or GitHub.
What DeskFocus reads and keeps
| Data | Why | Where it stays |
|---|---|---|
| Your calendars and reminders, from Apple's Calendar and Reminders, once you allow access | To show today's list, add the tasks you create, and complete reminders when you press Done | Read on your Mac. A copy of the list is kept on your Mac so the widget can show it |
| If you connect Google: your Google account's email address, your calendar events (read only) and your Google Tasks lists | To show them in today's list, add the tasks you create, and complete tasks when you press Done | Requested by your Mac directly from Google, never through our server. A copy of the list is kept on your Mac |
| Your Google sign-in | To stay connected to Google between launches | In your Mac's Keychain, until you disconnect Google in Settings, which also revokes it at Google |
| Your settings: the calendars and lists you show, timer length, the apps to hide and how, Focus shortcut names, update choices, colours and language | To make the app behave the way you set it | On your Mac, until you delete the app |
| The running focus session: which task, and when it started and ends | To show the timer in the widget and the menu bar | On your Mac, until the session ends |
To let you pick the apps to hide during focus, DeskFocus lists the apps in your Mac's Applications folders. Only the apps you pick are saved, and only on your Mac.
Update check
Once a day, DeskFocus uses Sparkle, an open-source updater, to ask GitHub Releases whether a newer version exists, and downloads it from there when there is one. Like any download, the request carries your Mac's IP address and the app's name and version, and GitHub logs it. Sparkle's optional system profile is switched off, so nothing else about your Mac is sent. You can turn the daily check off in Settings → General → Updates.
What DeskFocus does not do
- No advertising, no analytics and no tracking.
- Nothing sent to our server.
- While you focus, it hides or quits the apps you picked; it never reads what is inside them.
- The "time is up" notification is scheduled on your Mac by the app itself.
Google user data
DeskFocus' use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. It is used only to show and update your own calendars and tasks inside DeskFocus, is never transferred to us or anyone else, and is never used for advertising. You can remove DeskFocus' access at any time in DeskFocus Settings or in your Google account.
Where DeskFocus comes from
GitHub hosts the DeskFocus download and its updates and, like any download host, logs those requests.
Legal bases (GDPR)
- Storing your tasks, settings and account in PaceTasks, recording your Pro purchases, and reading your calendars and tasks in DeskFocus: needed to provide the service you asked for or bought (Art. 6(1)(b)).
- Tips and product news by email: your consent (Art. 6(1)(a)), which you can withdraw in Settings at any time.
- The fair-use limit on Brain Dump and DeskFocus' daily update check: our legitimate interest in keeping the service available, secure and up to date (Art. 6(1)(f)).
Your rights
You can see and change your tasks, settings and email consent in PaceTasks. To erase everything, open Settings → Your data → Delete account (or Delete my data if you have no account): your account, tasks, statistics, settings and Brain Dump text are removed from our database immediately. Any backups kept by our hosting provider expire on their own schedule.
DeskFocus keeps nothing on our side. Disconnecting Google in its Settings and deleting the app removes what it stored on your Mac.
You also have the right to ask for a copy of your data, to have it corrected, to restrict or object to its use, and to lodge a complaint with a data protection authority; in Italy this is the Garante per la protezione dei dati personali. Write to the contact address above for any of these. Without an account we can only identify your data from inside the app on your phone, so the in-app deletion is the way to erase it.
Children
PaceTasks and DeskFocus are not directed at children under 16, and we do not knowingly collect their data.
Changes
If this policy changes, the new version is published on this page with a new effective date.